Recent Changes

Thursday, November 16

  1. page ilri social media edited ... tracks use of bit.ly links from twitter anytime an ilri person uses bit.ly to shorten any pub…
    ...
    tracks use of bit.ly links from twitter
    anytime an ilri person uses bit.ly to shorten any public links, it is best to do this when logged into www.bit.ly
    CIARD RING
    http://ring.ciard.net/en/user
    Submissions by Tsehay Gashaw
    Delicious
    http://delicious.com/ilri
    Responsible: Bizuwork Mulat

    EventBrite
    http://www.eventbrite.com
    ...
    events, consult Liya DejeneTsehay Gashaw
    Facebook (ILRI)
    https://www.facebook.com/ILRIFanPage
    Responsible:
    Feedburner
    http://feedburner.google.com/fb/a/myfeeds
    ...
    http://www.google.com/maps
    Responsible: Tsehay Gashaw
    Google plus (Google+)
    https://plus.google.com/+ILRICGIAR
    Responsible: ?

    Hootsuite
    https://hootsuite.com/
    ...
    https://www.yammer.com/groups/ilrinet
    Login Email Address: per individual @cgiar.org
    Responsible: ?
    ILRI Toolbar
    Download: http://ilri.ourtoolbar.com/

    Responsible: ?
    LinkedIn
    ...
    http://prezi.com/user/ilri
    Responsible: ?
    Rebelmouse - account deleted
    https://www.rebelmouse.com/ilri/

    Scoop.it!
    http://www.scoop.it/u/ilri
    (view changes)
    3:56 am

Tuesday, October 31

  1. page Q4 2017 virtual CKM meeting edited ... Topics and outcomes What everyone's working on: everyone knows what big projects and current …
    ...
    Topics and outcomes
    What everyone's working on: everyone knows what big projects and current smaller activities are keeping everyone busy.
    What are the big events at ILRI and in ILRI programs and projects, email feedback from program leaders and major project PIs.
    ILRI staff survey 2017: everyone hears what CKM management will do about the issues put forward by staff
    Vacant tasks at CKM: the team has mapped all gap areas and flagged potential interest in filling these + suggestions are made for areas to stop working on.
    (view changes)
    9:41 am

Monday, October 30

  1. page CKM why what how edited ... Translate science-based practices into impact—by communicating research outputs into potential…
    ...
    Translate science-based practices into impact—by communicating research outputs into potential development outcomes, get knowledge into use[3]
    Link and connect people and knowledge to enrich collaboration, learning, interaction and knowledge exchange[4]
    ...
    accessibility and use[5].
    ----
    use[5]
    [1]Activities may include developing basic materials about the project; establishing a website; making use of social communication approaches and tools that foster interaction between stakeholders; taking key messages to wider audiences through alliances, networks; and engaging with the media.
    [2] For more detail on typical ILRI audiences, see https://ilri-comms.wikispaces.com/typical+ILRI+audiences.
    ...
    {ckm-approach.jpg}
    Working with ILRI CKM
    ...
    for explicitly.
    At any point, you may always check our Frequently Asked Questions on ILRI communications support to find information about your specific queries.
    More strategically, communications and knowledge management should be part of your work (be it a project, program, unit etc.).
    (view changes)
    11:50 pm
  2. page CKM why what how edited Rationale and role of knowledge management and communication (KMC). What you can ask ILRI CKM …

    Rationale and role of knowledge management and communication (KMC).
    What you can ask ILRI CKM for?
    ...
    It comes with the following theory of change narrative (to be revisited): {The ICKM theory of change v.2.docx}
    Role
    ...
    a CKM strategy:strategy.
    Principles

    The knowledge we generate is made open and public
    We value the knowledge of our clients and partners
    ...
    [4] Ensure that communications processes and approaches capture, document and make greater use of tacit knowledge, that knowledge is exchanged in innovative ways using social and participatory media, and that partners are brought together through multi-stakeholder platforms.
    [5] ILRI. 2016. ILRI research publishing procedure 6: Open access checklist. Nairobi, Kenya: ILRI. http://hdl.handle.net/10568/63491.
    ...
    KMC objectives..
    Activities—CKM support packages
    The CKM unit works around three teams (awareness and advocacy, engagement and collaboration, publishing and curation) that take care of the following 'service packages':
    ...
    9. Web and digital platforms and tools (setting up web platforms and other tools)
    See the full list and description in this annex to the Program Management Framework about ILRI CKM service packages: {Annex A.CKM ILRI packages.docx}
    {ckm-approach.jpg}
    Working with ILRI CKM
    Successful CKM activities take place before, during and after a project takes place. The graphic below illustrates some higher-level typical activities projects engage in and shows how they will change over time. It is useful to differentiate among ‘communication about a project’, ‘communicating about the science’ and ‘communicating the science.’ All are needed; all are important; they tend to vary in importance over time. Communications and engagement activities among project partners and stakeholders need to be planned for explicitly.
    At any point, you may always check our Frequently Asked Questions on ILRI communications support to find information about your specific queries.
    More strategically, communications and knowledge management should be part of your work (be it a project, program, unit etc.).
    (view changes)
    11:49 pm
  3. file ckm-approach.jpg uploaded
    11:44 pm
  4. page CKM why what how edited You might be wondering why bother about Rationale and role of knowledge management ... communic…
    You might be wondering why bother aboutRationale and role of knowledge management
    ...
    communication (KMC).
    You might be asking what

    What you can ask ILRI
    CKM (the ILRI unit taking care of KMC) does.
    You might be looking for support in communication and knowledge management and wondering how that happens.
    This page is not a bad place to start!
    And if you don't have time, here's the summary:
    Why bother? Because KM and communication is contributing,
    for?
    How it happens?
    Summary
    KMC contributes broadly
    through broadly six different
    ...
    system level outcomes.
    What does
    outcomes
    How? ILRI
    CKM do? CKM supportssupport programs and units through the delivery of nine different 'service packages' that support the above.
    How can you work with CKM? Follow the CKM program management framework template {ckm_pmf_template_js.docx} and make use of typical 'comms' activities in OCS - or simply check our FAQ page to see how we can assist you with specific queries.
    {Impact pathway.jpg}
    Why bother with communication and knowledge management?Rational
    The ILRI strategy, underlined by the ILRI science strategy (introduced in this presentation by Iain Wright about the science strategy of ILRI) emphasises five critical success factors (CSFs) and three overall CGIAR success factors.
    Communication and knowledge management has a key role to play in all of these:
    ...
    critical success factors:factors
    Get the
    ...
    actors to influence decision-making based on crucial external stimuliimprove the type and in getting ILRI staff better informedquality of research undertaken, helps improve the quality of science publications, and better capableraises awareness of the ILRI staff in making the right 'science' decisions too.decisions.
    Secures sustainable
    ...
    more investment-worthy organisation.organization.
    Ensure ILRI is fit for purpose: CKM supports internal communication generally and contributes to turning ILRI into an agile and cutting-edge research institute where everyone contributes to collective intelligence and foresight.
    Grow capacity: CKM contributes to the capacity of staff to prepare better science outputs, keep on top of their field of expertise, connect with other experts, present better, engage better, plan and implement better discussions and meetings.
    ...
    and facilitate fund-raising,fundraising, but CKM
    ...
    to resource mobilisationmobilization (fine-tuning the
    ...
    in helping organiseorganize successful engagement
    This impact pathway graph (to be revisited) gives some sense of the outcome logic showing that CKM is contributing importantly to ILRI's mission.
    {KM work ToC v.3 copy.xlsx}
    It comes with the following theory of change narrative (to be revisited): {The ICKM theory of change v.2.docx}
    AllRole
    All
    this work
    ...
    key principles and objectives of CKM,
    The knowledge we generate is made open and public
    We value the knowledge of our clients and partners
    ...
    Partnerships are key to our impacts
    We innovate in the ways we share knowledge and use ICTs
    TheseObjectives
    Communicate evidence for wider influence[1]—by engaging with and influencing decision-makers and other audiences[2]
    Translate science-based practices into impact—by communicating research outputs into potential development outcomes, get knowledge into use[3]
    Link and connect people and knowledge to enrich collaboration, learning, interaction and knowledge exchange[4]
    Access, organize and manage, document, publish, communicate and disseminate research knowledge, information and data, products and outputs for wide accessibility and use[5].
    ----
    [1]Activities may include developing basic materials about the project; establishing a website; making use of social communication approaches and tools that foster interaction between stakeholders; taking key messages to wider audiences through alliances, networks; and engaging with the media.
    [2] For more detail on typical ILRI audiences, see https://ilri-comms.wikispaces.com/typical+ILRI+audiences.
    [3]Activities may include empowering stakeholders to document, share, exchange and use knowledge; engaging with stakeholders using participatory communication approaches and tools and inclusive ‘system’ approaches like innovation ‘platforms’, learning ‘networks’ or alliances; using accessible ICTs (mobiles especially) and multimedia (radio, video, audio) to extend the reach of research messages to intermediary stakeholder and ultimate beneficiaries; making wide use of existing face-to-face and traditional communication media, such as field days, policy briefings and multi-stakeholder workshops.
    [4] Ensure that communications processes and approaches capture, document and make greater use of tacit knowledge, that knowledge is exchanged in innovative ways using social and participatory media, and that partners are brought together through multi-stakeholder platforms.
    [5] ILRI. 2016. ILRI research publishing procedure 6: Open access checklist. Nairobi, Kenya: ILRI. http://hdl.handle.net/10568/63491.
    These
    principles and objectives have often
    ...
    with other CGCGIAR centres to
    ...
    key KMC objectives.
    These typical communication and knowledge management objectives are:
    Managing research for results: getting to outcomes with KMC
    Supporting partnerships for impact
    Enhancing science discovery and delivery by Opening Access to results and data
    Promoting public awareness of the identity and branding
    Organizing the delivery of C and KM (the management of KMC)
    Improving engagement processes through effective design and facilitation
    What does the CKM unit do?
    objectives..
    Activities—CKM support packages

    The CKM unit works around three teams (awareness and advocacy, engagement and collaboration, publishing and curation) that take care of the following 'service packages':
    1. Public awareness and advocacy (informing and influencing the larger public and specific key decision-makers)
    ...
    9. Web and digital platforms and tools (setting up web platforms and other tools)
    See the full list and description in this annex to the Program Management Framework about ILRI CKM service packages: {Annex A.CKM ILRI packages.docx}
    How can you useWorking with ILRI CKM work?
    At any point, you may always check our Frequently Asked Questions on ILRI communications support to find information about your specific queries.
    More strategically, communications and knowledge management should be part of your work (be it a project, program, unit etc.).
    ...
    10 key bullet points about 'why ILRI CKM'?
    (Going from outcome level to activity level)
    ILRI CKM is one part of ILRI that contributes to all ILRI CSFs and
    ...
    level outcomes somehow
    One of the outcomes of ILRI

    ILRI
    CKM is to help ILRIhelps staff leverage
    ...
    each other)
    We have

    ILRI CKM plays
    a key role to play in advocacy
    ...
    at large
    We

    ILRI CKM plays a key role in helping ensuring the institute's outputs are of the highest quality, and in translating this work for a range of key audiences through the production of briefs, blogs, and other communications products.
    The unit
    also havehas a key
    ILRI CKM plays a key role in engaging a whole range of actors internally and externally to have more and better conversations that get our job done
    ...
    role in organisingorganizing high quality
    The internal communication work that we support helps everyone get better connected and informed, through well organised access to information and engagement/collaboration platforms
    There is also a role for ILRI CKM to support resource mobilisation through KMC-focused funded initiatives (e.g. CCSL, GLAD etc.)
    (view changes)
    11:39 pm

Tuesday, October 17

  1. page Q4 2017 virtual CKM meeting edited ... Introductions about what we are all working on done on Yammer up to 2 days before - as a pream…
    ...
    Introductions about what we are all working on done on Yammer up to 2 days before - as a preamble for participation in the meeting (no update = no participation). This should include a simple template of what this update looks like (length, at least), probably around big projects and current smaller activities. All staff to use a common hash tag to find all related Yammer posts. Eg. #CKM2017restrat
    Agenda and processes to be posted on Yammer
    A first list of 'big projects 2018' is generated on a Yammer note (or this wiki page) from that interaction
    During the meeting
    10'Starting e.g. on afternoon at 1.30pm on Skype for Business
    10'
    Quick intro
    ...
    + facilitator) // Skype Skype for Business
    ...

    10' Any additionalclarification question on
    ...
    staff updates? (facilitator S4B)
    30-45' ILRI staff survey feedback:
    10' feedback from management (ST) and Q&A session (facilitator) starting with buzzing and writing questions in the chat window (to be facilitated for Nairobi and Addis)
    5-10' Break
    60' Vacant tasks at CKM:
    All working using a MeetingWords pad with pre-loaded set of tasks.
    Spend first 15' discussing this and brainstorming in small groups (of 4 people) adding tasks on the word pad.
    Next 15' reviewing the list to see if anything is unclear, anything else is missing or can be integrated/combined (facilitator)
    Next 15' with people putting their name behind certain tasks - if no one steps up, an option to pre-empt some options?
    5-10' Break (optional)
    45' Planning 2018:
    First 15' thinking individually and in functional teams about important projects for 2018 then updating that list on MeetingWords pad.
    Next 20' reviewing the list collectively, clarifying and consolidating it
    Final 10' prioritising the list and key first steps for priority projects in 2018
    15' Reflections about the meeting - 1-2-4-all online and offline and channelling all comments online on the main S4B - participants outside Addis/Nairobi to connect with each other
    17.00 Close... (possibly earlier)

    Next steps
    Share agenda with Shirley and full CKM team
    Finalise this agenda
    Set up the platform or pages for information + information to connect
    Prepare the meeting (facilitator - it can't be me if in November or until 9 December)
    (view changes)
    7:01 am
  2. page Q4 2017 virtual CKM meeting edited ILRI CKM virtual meeting Virtual platform (TBD), 20-24 November 2017? Topics and outcomes What…
    ILRI CKM virtual meeting
    Virtual platform (TBD), 20-24 November 2017?
    Topics and outcomes
    What everyone's working on: everyone knows what big projects and current smaller activities are keeping everyone busy.
    ILRI staff survey 2017: everyone hears what CKM management will do about the issues put forward by staff
    Vacant tasks at CKM: the team has mapped all gap areas and flagged potential interest in filling these + suggestions are made for areas to stop working on.
    Planning 2018 (and end of 2017): Everyone knows what big projects are planned, suggests what big projects should be planned to inform CKM plans (and KRAs) for 2018
    Processes
    Before the meeting
    Introductions about what we are all working on done on Yammer up to 2 days before - as a preamble for participation in the meeting (no update = no participation). This should include a simple template of what this update looks like (length, at least), probably around big projects and current smaller activities. All staff to use a common hash tag to find all related Yammer posts. Eg. #CKM2017restrat
    Agenda and processes to be posted on Yammer
    During the meeting
    10' Quick intro and welcome everybody (Shirley + facilitator) // Skype for Business (with all Addis staff and all Nairobi staff in one room and other country staff joining separately)
    10' Any additional question on the round of staff updates?
    Next steps
    Share agenda with Shirley and full CKM team
    Finalise this agenda
    Set up the platform or pages for information + information to connect

    (view changes)
    3:00 am
  3. page space.menu edited ... Events List of all comms events Q4 2017 virtual CKM meeting Nairobi Feb-Mar 2017 IRMC dis…
    ...
    Events
    List of all comms events
    Q4 2017 virtual CKM meeting
    Nairobi Feb-Mar 2017 IRMC discussion about CKM
    Nairobi June 2016 CGSpace meeting
    (view changes)
    2:46 am
  4. page CKM why what how edited ... What does CKM do? CKM supports nine different 'service packages' that support the above. How …
    ...
    What does CKM do? CKM supports nine different 'service packages' that support the above.
    How can you work with CKM? Follow the CKM program management framework template {ckm_pmf_template_js.docx} and make use of typical 'comms' activities in OCS - or simply check our FAQ page to see how we can assist you with specific queries.
    {Impact pathway.jpg}
    Why bother with communication and knowledge management?
    {Impact pathway.jpg} TheThe ILRI strategy,
    ...
    of these:
    ILRI critical success factors:
    Get the science right: CKM contributes in bringing external actors to influence decision-making based on crucial external stimuli and in getting ILRI staff better informed and better capable of making the right 'science' decisions too.
    ...
    Improving engagement processes through effective design and facilitation
    What does the CKM unit do?
    ...
    'service packages':
    1. Public awareness and advocacy (informing and influencing the larger public and specific key decision-makers)
    2. Collaboration platforms and support (setting up processes and platforms for people to work with each other)
    ...
    See the full list and description in this annex to the Program Management Framework about ILRI CKM service packages: {Annex A.CKM ILRI packages.docx}
    How can you use ILRI CKM work?
    ...
    specific queries.
    More

    More
    strategically, communications
    ...
    unit etc.).
    Especially for new projects and programs, in the future, the idea is that ILRI follows the program management framework, which specifies the different kinds of products and services that ILRI CKM could provide at different points of developing a proposal and implementing the resulting project, see the table below from the ILRI CKM PMF template ( {ckm_pmf_template_js.docx} ).
    PMF phase
    ...
    · Various resources e.g. Yammer guidelines, CoP support guidelines etc.
    [NOT SURE ABOUT THIS] This PMF has been further developed into a PMF communication plan template that you can use to plan comms activities with ILRI CKM. See the communication template here: {Communications Plan Template.docx} .
    ...
    specific products/services.
    [ADD INFORMATION ABOUT THE PAID-FOR SERVICES HERE].
    10 key bullet points about 'why ILRI CKM'?
    (Going from outcome level to activity level)
    ILRI CKM is one part of ILRI that contributes to all CSFs and system level outcomes somehow
    One of the outcomes of ILRI CKM is to help ILRI staff leverage knowledge and information to be better connected as individuals (e.g. with our respective fields of practice) and as one organisation (one collective brains whose nodes are all activated in supporting each other)
    We have a key role to play in advocacy for livestock (and thus investment in livestock) by engaging with policy, donor and implementation circles, and with the media at large
    We also have a key role to play in ensuring ILRI works with solid processes of communication, collaboration, foresight and decision-making to be more 'fit for purpose'
    ILRI CKM plays a key role in engaging a whole range of actors internally and externally to have more and better conversations that get our job done
    ILRI CKM also plays a crucial role in organising high quality processes to make our science accessible, available and affordable, but also 'used' by other actors
    The internal communication work that we support helps everyone get better connected and informed, through well organised access to information and engagement/collaboration platforms
    There is also a role for ILRI CKM to support resource mobilisation through KMC-focused funded initiatives (e.g. CCSL, GLAD etc.)
    The solid processes and services we put out for our staff and partners contribute to build a solid reputation for ILRI (in turn helping with resource mobilisation, partnership development etc.)
    ILRI CKM also build the capacity of ILRI staff to do some of the KMC work that we do ourselves
    10
    bullet points
    ...
    attention to, movinggoing forward
    All of this is in jeopardy if we don't pay attention to the staffing and capacities we think we have
    The success also depends partly on using existing systems and processes (e.g. PMF, OCS) to enforce the use of KMC work
    The other part of this is that the head of CKM should play an active role at informing everyone about the why/what/how of CKM and at opening doors to develop internal collaboration with various ILRI teams
    The question of where services are located between Nairobi and Addis is critical to provide the best services
    The lack of in-kind budget is a real constraint in helping the CKM team organise regular strategic conversations (e.g. in retreats and otherwise) to keep on making sense as a unit and aligning all heads in the same direction
    A real cost-benefit analysis for the different service packages of CKM might be undertaken to realise what are the key opportunities and what could be outsourced
    The wider link with CGIAR KMC is important but is jeopardised by the departure of Peter Ballantyne, the half-time posting of Ewen Le Borgne and the lack of KMC leadership at the system level office in Montpellier
    There is currently (late 2017) a big gap in the internal communication and who ensures it is happening, but ILRI CKM has a key role to play in this and it would make sense to approach P&OD, CapDev, Directorate etc. to agree on what needs to happen with internal comms and who takes care of it
    The CKM unit has been traditionally led in a fairly top-down manner with little information trickling down to all CKM staff. In the future, it would be well worth ensuring everyone at CKM is not only aware of the big picture and strategy (and also general challenges and opportunities) but also contributes to developing that strategy as we go along, and the resource mobilisation efforts that come with it. It's time to activate our own collective CKM brain
    As a side note perhaps, the Maarifa blog helps us make sense of our own work and prove the worth of KMC work. Without much effort put into this, there's even less apparent value in our work - I would argue: don't drop this entirely please!

    Internal communication support
    (view changes)
    2:37 am

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