Using and Managing ILRI Flickr



We use www.flickr.com/photos/ilri to publish photos (jpg, non-animated gif, and png format; tiff files will be converted to jpg when uploaded).

When uploading a photo, follow these steps.
1. Do not upload duplicate photos to Flickr. If you are uploading an old (rather than new) image, search Flickr first to see if it has already been uploaded to this site by someone else. (At the top corner you will see a search box; here you can search for images by title, set, tag words, etc. If you want to see images only from ILRI, select 'your stream'; otherwise, the search will includes images from all organizations and people with Flickr accounts.

2. Upload photos at their largest size. Do not upload small-sized photos (less than 500kb).

3. 'Top Photo' [Top pictures from our collections will be selected for ILRIweb set] images should be compressed for use on the front page of ILRIweb [is a set for for the website front page picture, what you see on the website front page is taking from this set]. Compressing a photo generally gives a better quality photo than reducing its size.

4. Give the photo an explanatory title and filename [the file name will often serve as the basis for the caption]. Use sentence caps, e.g.: 'Helping Asia's dairy farmers'. Do not use underscores and/or dashes in the the title.

5. Give the photo a caption:
  • Describe the photo, including:
    > The event name
    > The names of people in the photo (remember to omit honorifics such as 'Dr' or 'Mrs')
    > The month and year the photo was taken
    > The name of the photographer in the following format: '(photo credit: ILRI/Stevie Mann)'

6. Select the appropriate 'tag words' for the photo:
  • Give all ILRI photos the tag 'ILRI'
  • If the photo is for use on ilrinet, give the photo the tag ‘ilrinet’
  • Give the photo one or more subject tags, e.g.: 'animal health', 'biotechnology'
  • Give the photo a region and/or country tag, e.g.: 'Somalia', 'East Africa', 'Africa'
  • Give the photo an ILRI or CGIAR organizational tag, e.g.: 'SLS', 'CapDev', 'A4NH'

7. Geo-tag the picture you are uploading
  • Provide the name of the city / country where the picture was taken

8. Assign the photo to an appropriate album or albums (formerly known as 'sets') (http://www.flickr.com/photos/ilri/sets/).
  • If no appropriate album exists, create a new album for the photo. A photo can be added to more than one album. For example, a photo of a staff member taking a blood sample on the Kenya Farm might be added to both the following albums: 'Campus: Nairobi Farm'' and 'Animal Health'.
  • Photos used for ilrinet’s ‘Recent Pics’ front page use the Flickr album 'ILRInet Photos'. These photos should be put in both 'ILRInet Photos' and 'ILRI life' albums.
  • All ‘internal’ photos [any photos taken with any activities happening in ILRI] should be added to the album ‘ILRI life’
  • When creating a new album for a new event, state the place and year and event name on the title you are giving the album:
    e.g.: 'Events 2012 (Nairobi): Visit by Korea's Rural Development Authority to ILRI'.
  • Photos of workshops and people in meetings should have the appropriate country and topic tags (e.g., 'Ethiopia' and 'goats', but should not be included in both albums 'Ethiopia' and 'Goats'. Country sets should contain only research activities taking place in those countries; topic sets, such as 'goats', should contain only images of goats or show research work on goats and related matters. Please consult Liya Dejene is this is not clear to you.

9. Licence: The Flickr default licence is: ‘Attribution, Noncommercial, Share Alike’ and 'Anyone can see this photo'. Do not change this.

10. Using non-ILRI images in blog posts.
You might do the following when you have a series of images from another organization about an ILRI event or wish to use a non-ILRI image in a blog post:
  • Look for the photo or series posted on the other organization’s Flickr or other similar site and embed the url in your blog post (using text mode) to have the non-ILRI picture show in the ILR blog. Remember to always check the licence for these non-ILRI images to ensure that you are free to use them and to give credit to these other organizatsions / individuals for the non-ILRI images.
  • NB: If you cannot find a non-ILRI image posted anywhere online, don’t upload the image to ILRI Flickr unless with permission from the photographer to do so. If you do get permission, the photo credit can be the photographer's name only.

Flickr Maintenance
  1. Review all Flickr tags. This can be done at http://www.flickr.com/photos/ilri/alltags/ Look for misspellings and/or inappropriate tags.
  2. Non-tagged Flickr photos can be located in a few different ways. One direct link to enable editing tags, captions and descriptions of untagged photos: http://www.flickr.com/photos/organize/?start_batch=untagged&mode=together/

Desktop Upload Tool
Flickr provides a desktop Flickr Uploadr tool that makes uploading multiple photos easier. It is located at: http://www.flickr.com/tools/.
  • The Tools=>Preferences=>Connection=>Settings will probably need to be set to ‘Manual Proxy Configuration’ for the Flickr Uploadr to work.
  • There is also an ‘Automatic Resizing’ option that needs to be set to ‘Don’t Resize My Photos’.