During the Partnership and Communication meeting 2012, one of the key activities to work on that was highlighted was 'internal communication'. A task force was set up to organise this. The task force held a virtual meeting, leading to a list of priorities - to be worked out in more detail.

This page looks at the details of 'Komms Klinic'.

Background

  • The KommsKlinic series has started in July 2011 for staff to get acquainted with various communications tools they can use.
  • Since then, we have run about 20 session on the ILRI Addis campus for about 120 people and one session in Nairobi for about 90 people.
  • Our approach was more of tool focused.
  • At ILRI we generate lots of knowledge and valuable ideas through our project work, events and workshops. It is essential that we document these, capitalize on them and share or disseminate them for wider engagement. This is where we start thinking to revamp our KommsKlinic package to address these issues.
  • The new approach has different package for different target audience (Ewen and Tsehay are working on it and will be shared soon).

What steps to follow

  • The first KommsKlinic session will take place in the Addis campus with NBDC project team probably in mid of March. currently we have lots of support request from this team.
  • We plan to approach each team or project once a month
  • Running a "KommsKlinic week” once in 2 months to engage everyone in the campus into knowing something (during this time, not only staff of ILRI but other CG centers could get to know more about the packages available)
  • Finalise, publish and distribute Komms Klinic flyer to distribute to trainees and when going to distribute also assess needs from various teams and projects, may be in meeting rooms?
  • Collect feedback after each KommsKlinic series to get what people would like to see changed or improved.

Who does what when

  • Tsehay and Ewen will work on the general process,planning and scheduling the sessions.
  • After the first session all the training schedules with all the info (venue, trainer, tool, time and place,etc..) will be published on Google Calendar
  • Most of the KMIS team will be involved on giving hand on training sessions (I will share a table on yammer or wiki people to write their name for some of the tools which they feel comfortable to give training)

What might we need

  • Going around to assess needs of various themes, projects, departments…
  • Developing training manuals/ easy guideline for some of the tools.
  • Organize a team which will follow up on feedbacks and constantly review/monitor the impact and improve the training packages we have prepared.