Instutional+survey

**Institutional Survey**

We plan to carry out this informal survey during Friday morning coffee in all ILRI campuses. The idea is to have flip charts with these 2 questions where colleagues can rank the tools. The survey process will be explained on email prior to the coffee and also at the start of the coffee so as to explain to staff what will be required.
 * Why **

We think that this will be important in identifying key communication tools across the campus which can help in our comms planning so as to better target our information, for our internal evaluation and trend analysis and also will be important in future komms klinics as well as other trainings.

We suggest that the process should be carried every year or whenever the P&C team is meeting to review the internal communication process within the institute.

**Process / survey ** ====To communicate INSIDE ILRI, which is your favourite ILRI 'comms tool' please rank the below tools in order of preference. Rank options, 1-10, where 1 is the least preferred and 10 is the most preferred. ====

**Survey Questions** ====**Questions 1: ** Which tools do you prefer to use when searching (receiving) for information? ====

====**Questions 2: ** Which tools do you prefer to use when sharing information? ====

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 * Internal communication tools **
 * 1) Email
 * 2) ilrinet
 * 3) Blogs
 * 4) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Yammer
 * 5) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Friday morning coffee
 * 6) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Scientific conference
 * 7) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Physical and virtual notice board
 * 8) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Campus and events calendars
 * 9) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Jimmy’s video
 * 10) <span style="font-family: 'Arial','sans-serif'; font-size: 13.3333px;">Town hall meetings
 * 11) Other suggestions
 * Who does what when**
 * We suggest to do this end of March the week between 26-30
 * Evelyn and Milcah will organize the Nairobi survey together with other KMIS and comms colleagues
 * We need volunteers for Addis (I can volunteer myself from this end) and maybe Andrew can see how to do this in Asia

(Comments ELB)
 * How sure are you that a majority of staff will be available for the coffee morning?
 * Perhaps a simple A4 sheet divided in 2 (one half for each of the question) handed out - together with pens - would be useful to collect more answers?
 * Perhaps we should have either an emphasis on what tools they are currently comfortable with?
 * Or perhaps have this survey organised 3 times a year, each time focusing on a different aspect (and revisited every year): a) tools to search info b) tools to share information c) comfort with tools...?
 * Don't forget to leave a blank cell for people to add other suggestions.

(Comments Tsehay)
 * Once we explained it through email and coffee mornings,how about also putting the questions on survey monkey and sending the link to the staff.

<span style="color: #00b0f0; font-family: 'Times New Roman','serif'; font-size: 16px;">( Milcah) <span style="color: #00b0f0; font-family: 'Times New Roman','serif'; font-size: 16px;">Thanks Ewen & Tsehay for your valuable input.